Minutes for TVCDC Annual Meeting
Tobacco Valley Community Development Council
Annual Meeting, March 13th, 2008 at the Senior Citizens Center, Eureka, MT
Attendance: Bert Leaver, Eric Heyn, Rose Kipp, Mike Henry, Leslie Graves, Tracy McIntyre, Mike Snell, Jon Leonard, Jim Mepham, Ursula Pappas, Ethel White, Valene Goff, Rae Lynn Benson, Randy McIntyre, Gary Dedina, Tracy McIntyre, Don Cox
Meeting called to order 9:37 a.m.
Introductions
PRESENTATIONS:
Rae Lynn gave a short presentation on the responsibilities and liabilities each board member has. She also made note that the agenda needs to be posted in a public place, it will be available in the ERDP office. Everyone needs to have a confidentiality form and membership application on file in the ERDP office.
ELECTION OF OFFICERS:
The following board members have given there immediate resignation from the TVCDC Board:
President- Buck Shermerhorn
Vice President- Bert Leaver
Board Member- Chris Stevens
All resignations were accepted.
Election of Board Members:
Board Members- Lee Parks, Tracy McIntyre, Eric Heyn (re-election), Motion by Rae Lynn, 2nd By Jon, Motion Carried
Board Member-Leslie Graves, Motion by Mike, 2nd by Valene, Motion Carried
Board Member- Ethel White, Motion by Mike, 2nd by Valene, Motion Carried
President- Eric Heyn, Motion by Mike to accept, 2nd by Rae Lynn, Motion Carried
Vice President- Jon Leonard, Motion by Mike to accept, 2nd by Rae Lynn, Motion Carried
Treasurer- Mike Henry, as new Treasurer, Motion by Jon 2nd by Rae Lynn, Motion Carried
Secretary- Tracy McIntyre (re-election), Motion by Mike to accept, 2nd by Leslie, Motion Carried
Public Relations Officer- Ray Lynn Benson (re-election), Motion by Mike to accept, 2nd by Leslie, Motion Carried
With no further annual meeting business, the meeting was adjourned.
Minutes for TVCDC March General Meeting:
Tobacco Valley Community Development Council
General Meeting March 13th, 2008 at the Senior Citizens Center, Eureka, MT 59917
Called to order at 10:15
Attendance: Eric Heyn, Rose Kipp, Mike Henry, Leslie Graves, Tracy McIntyre, Mike Snell, Jon Leonard, Jim Mepham, Ursula Pappas, Ethel White, Valene Goff, Rae Lynn Benson, Randy McIntyre, Gary Dedina, Tracy McIntyre, Don Cox
February Minutes were reviewed. Mike made a motion to approve the minutes as written, 2nd by Rae Lynn. Motion carried.
Treasurer's Report:
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General Funds: $4470.60
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Expenses: $15.00 reimbursement to Tracy McIntyre for Annual Report
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Income: $0
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BEAR Program: $500.00 no change
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NDC Training: $645.00 no change
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Business Park: $2650.00 no change
Total TVCDC Funds: $8265.60
Leslie made a motion to accept the treasurer's report, 2nd by Valene. Motion carried.
Tracy will work with Glacier Bank to adjust the signatures for the TVCDC Bank Account. The signers will be: Eric (President), Tracy (Secretary), Mike (Treasurer).
ANNOUNCEMENTS:
Grant writing class- ERDP with the RCDI grant will be holding a free grant writing class on March 27th & 28th, anyone interested should call ERDP for information or to reserve a spot.
Rendezvous- everything is on track for this year Rendezvous. There will be the annual Spruce up Eureka the weekend before.
ACTION ITEMS:
CLT DONATIONS-
Valene requested that the Tobacco Valley Community Land Trust (CLT) use the CDC checking account for there donations, it will be temporary and will be set up just like the BEAR funds. Motion by Mike to accept donations until the Tobacco Valley CLT has their 501 c 3 statuses, 2nd by Jon, Motion Carried
There was a discussion on raising funds for the 501 c 3 application ($750). There are funds remaining in the NDC training account. The County through the RCDI grant is now paying for all of Tracy and Valene's NDC trainings. The funds for NDC were donated by First Interstate Bank. Valene made a motion, that if First Interstate Bank approves the use of the remaining funds that the TVCDC use the $645 as part of the $750 needed for the CLT's non-profit application. Motion was 2nd by Tracy. No further discussion, motion carried.
CHAMBER MIXER-
Tracy asked the CDC to host a Chamber mixer. There was discussion on the date, looking at June 19th. Jon L. made a motion to host the mixer. 2nd by Rae Lynn to host
ACTION PLANNING COMMITTEE-
Updates for CED's and Strategic plan need to be to Tracy ASAP. (Tracy gave a brief overview on what these items were). The committee set a meeting for April 3rd at 11:00am at ERDP's offices. The committee members are Rae Lynn, Eric, Tracy, Valene and Gary D.
NEW BUSINESS:
WEBSITE-
The contract is signed with Bob Cardana and the construction of the CDC website is underway. A rough draft of the site is available for viewing at www.eurekamontanadevelopment.com. Tracy will forward the email with the website draft to all the board members. Board members need to make comments to Tracy by Friday morning. Tracy and Rae Lynn will meet the following week to incorporate the comments and approve the draft.
GALTON PROJECT-
Tracy provided info given to her by Betty Holder. Betty would like to find the funds to provide 2 day training on Interest Based Bargaining and would like the CDC to host it. A discussion was held and it was decided that the CDC could try to put on the same type of class that Betty is looking for but do it in a way that it is more for the public and less on an invite only basis, possibly using the Extension programs. Valene made a motion for the TVCDC to host a community interest based bargaining class, 2nd by Ethel. Not Further discussion, motion carried. Tracy and Rae Lynn will begin work on developing the training and Tracy will check into using some of the RCDI funds through the County.
OLD BUSINESS:
COMMITTEE RESTRUCTUING:
Eric H. said he will take the lead on this project.
COMMITTEE REPORTS:
BUSINESS PARK- Mike gave a brief update; DEQ has sent another letter so there area a few more items that need to be addressed before DEQ approval of the subdivision. Mike and Tracy will be having lunch with the commissioners to further discuss questions that the Industrial District Board has.
ACTION PLAN- no report
HOUSING- Valene gave a brief update on the CLT and a discussion on the benefits of a CLT was held. It was recommended that once the CLT is up and running to removing the housing committee from TVCDC. That TVCDC would take a more supportive role then a lead role.
NATURAL RESOURCE-The Kootenai Forest Stakeholders are moving along but have been experiencing some "growing pains" as they move forward with projects outside the Urban Interface. Young Dodge and Meadows continue to be projects in the Tobacco Valley. There was also a review of the potential state land project in the West Kootenai.
TOURISM-
- Chamber Report: Randy gave brief over view on how the building fund is coming along; there will be a Save the Depot meeting on 4/1/08 at l0 am up at the Annex. Kevin Treece will be present and will have the drawings for everyone to look at. Both the engineer and Kevin are donating there time. The discussions with the Board of History are still continuing regarding the Depot being placed in the Historical Village. The Chamber is looking for any letters of support. It is important for people to know that the Chamber and the Save the Depot Committee have looked into other locations, but they are either unavailable or not large enough.
- Glacier Country: Lincoln County Tourism will be paying for booths at the Governors Conference on Tourism coming up in West Yellowstone 4-17 & 4-18. Glacier Country came up and did a presentation on their program at the last Chamber Luncheon.
BEAR- the BEAR team continues to do business interviews and now may have a business in the West Kootenai. There are a lot of comments from the businesses regarding the public services such as law enforcement and road conditions. The BEAR team has identified projects that they will begin working on including safety classes and possibly hosting some marketing courses.
INFRASTRUCTURE- A public hearing on the Town of Eureka's water project was held on 3/12. Ethel reported that there was presentations by the engineers and some suggestions were made. The engineers also provided costs break down for Phase 1. Now public input is needed.
KRDC/PORT AUTHORITY- No update
ERDP- ERDP has been working on funding for the Town's water project, Justice Center and planning grants for the Industrial District as well as West Kootenai Fire Department, After School Program and the Chamber/Depot project.
RC&D, EDD, & CRDC- Tracy reported that the EDD is still working on hiring a planner.
Next Meeting- April 10th, 2008 Senior Citizens Center 9:30 a.m.
Respectfully Submitted,
Tracy McIntyre
Secretary
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